FileHold: A Document and Record Lifecycle Management Software Solution

Going “paperless.”  Going “green.”  Efficiently handling our project and program documents or any key documents in our organization that need to be accessed on a regular basis and are considered of any importance. These are all key buzzwords or concepts in IT right now and make for just plain smart business.  I know I’ve personally worked in many organizations where we have suffered miserably from not having a central, reliable repository for our key documents.  What’s more, I’ve led $30 million dollar government programs where access to documents we’ve processed was critical both during the contract and at program retirement time, but it was often a very painful process to locate documents.  And the government would pay our organization more than $100,000 to archive these key documents to federal records storage facilities at contract closure time and to  setup systems that they could use later on to locate specific archived documents should a need arise.  $100,000.  As taxpayers, that’s your money and mine.

Enter FileHold.  I’ve not personally used FileHold.  However, I ran across their site and thought their product was definitely worthy of inclusion on this blog and relevant to problems that so many organizations face.  And, I’ve discussed my federal project dilemma mentioned above with the president of FileHold and their product could indeed have provided us with a configurable system for archival and retrieval at a fraction of the cost of what the government spent.  Hindsight is 20-20.

What is FileHold?

FileHold document management software system is easy to install, and easy to use. The software licensing, implementation and support packages are affordable for small to large organizations.

FileHold can convert intellectual property into a secure organized electronic library. The software reduces time taken searching for information, decreases paper storage costs, while increasing worker collaboration and workflow efficiency across the entire organization. “Go Paperless”, “Go Green” with FileHold document management software. 

FileHold’s document management software solution includes the following:

• Document workflow software
• Records management software (with customizable indexing, searching and several levels of security built-in)
• Document scanning software (plus it supports many popular 3rd party document scanning software products)

Standard document management features include:

• Version Control

• Document Tagging or Metadata Capture

• User Roles and Security

• Searching

• Audit Logging and Tracking

• Document Linking

• Microsoft Office Integration

• Calendar

• E-forms
• Web Access... and more

Optional document management features include:

• Workflow

• Microsoft Active Directory Integration

• Microsoft SharePoint Integration

• FastFind

• Print-to-FileHold

• Electronic Signature Integration

• Redaction

• AutoCAD and Document Viewers

• Guest Account Users

• Web Portal... and more!

FileHold Express is a document management system priced for small business, departments, or big companies who want to go paperless by starting small.  It is designed and priced for business with up to 20 users.  FileHold Enterprise is the Big Data and provides the true fast track to the Paperless Office. Based on the Microsoft Service Oriented Architecture that can scale to support very large numbers of users and millions of documents.

If interested, you can signup for one of their upcoming free webinars, signup for a free trial on their demonstration server or a full trial installation on your server, or take a video tour of the product.

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