Don’t you wish there was formula for the perfect project meeting? A set of steps or processes or actions to follow to pull off the meeting to end all meetings? Well, there isn’t. Sorry. Meetings, in general, aren’t fun and most attendees would rather be doing almost anything else than sitting in your project meeting. But, there is hope. Meetings are necessary. Your attendees even need the info that you pass along to them in these meetings that they would probably rather not be attending. So, with that somewhat necessary attendance in mind, let’s discuss what I consider to be my personal 5 steps to great – if not perfect – project meetings.
#1 - Plan for it. Never go into a meeting planning to just “wing it.” Your attendees will sense your lack of preparation and take that to mean that your meetings aren’t very important to you. And if they aren’t important to you, then why should they be important to them? So plan well for them, create an agenda, and share that agenda with all planned attendees a day in advance, if possible. That gives everyone enough time to prepare their contributions, if necessary.
#1 - Plan for it. Never go into a meeting planning to just “wing it.” Your attendees will sense your lack of preparation and take that to mean that your meetings aren’t very important to you. And if they aren’t important to you, then why should they be important to them? So plan well for them, create an agenda, and share that agenda with all planned attendees a day in advance, if possible. That gives everyone enough time to prepare their contributions, if necessary.
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