Setting Realistic Goals
The first step in achieving successful and efficient project management is setting realistic goals. Goal-setting is important because it keeps you and your team on track, productive, and motivated to work hard. An effective resource to help improve your project management is using the S.M.A.R.T. Goal method. In project management, this means setting goals for your team that are Specific, Measurable, Attainable, Relevant, and Time-based. Following these guidelines when setting goals with your team members will give them clarity on expectations, deliverables, and deadlines to keep your projects on track.
Utilize a Project Management Software
A project management software is an online tool that assists you in creating and tracking projects in the workplace. Many project management platforms are available on the market with innovative features to help your organization achieve better business results. Some project management software, like CROOW, can include features like task tracking, asset management, team scheduling, time tracking, project reporting, and more. The addition of a project management software will help you as a project manager to be more organized and assist your team in being more productive and efficient.
Create Standardized Templates
Standardization of your processes can immensely improve your efficiency and accuracy as a project manager. Creating standardized templates for your organization’s forms and procedures can reduce user error, promote organizational efficiency, and regulate reporting. These can include anything from key performance indicators, to budgeting, to presentation templates and even project checklists. Some organizations, like the Project Management Institute, provide free downloadable templates and tools on their website. However, in many cases, creating your own templates specific to how your company operates will be the most effective way to manage your projects and your teams.
Transparency and Communication
As a project manager, one of the most important skills to hone is communication. Improving your communication skills will strengthen your relationships with your team members and clients, as well as reduce project errors slipping through the cracks. It is also crucial to be transparent with your team, and let them know the accurate goals, deliverables, and timelines. Transparency and communication in the workplace will help to improve both motivation and productivity among your team.
Delegation and Trust
Another way to improve efficiency as a project manager is to work on your delegation skills. Delegating the appropriate tasks to the appropriate person with an accurate timeline will result in more project efficiency and make you a better project manager. It is also important to have trust in your team members and make sure they know it. A team member that feels trusted will produce more accurate work at a quicker pace than one who does not.
Accepting Criticism and Providing Feedback
To be a great project manager and team leader, you should be willing to put your pride aside to accept critique from your team. Instead of getting defensive, you should use criticism to implement change to make the workflow processes smoother for all parties involved. On the other hand, you also need to provide honest and constructive feedback to your team members, both the good and the bad. Accepting criticism and providing feedback will make your team more well rounded and aware of areas they may need to improve.