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Strategies to Use When Practicing Compliance Related Project Management

3/14/2019

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"Capital is not so fundamental in business; neither is an experience since you can easily acquire them. Ideas are what is important because when you have ideas, you possess the asset needed to pursue limitless achievements in your business and your life."
— Harvey Firestone


A compliance project must have a concrete plan. You may put all fringe and vigor into your project, but without a solid base, you’ll end up with nothing but offscourings that will lead you back to the drawing board.

Going beyond the Planning Phase to Delve into the Project itself

When you decide to go beyond the planning phase of your compliance project to start the execution process, you are demonstrating your proficiency. You exemplify the fact that you’re psyched up for the task, have your resources gathered, and a sound plan in place for project consummation. Rushing the project without adequate planning risks failure. Delaying its execution could result in loss of resources, overage budgeting, and delayed milestones. For successful outcomes on your compliance project, ensure that you roll out your project at the right time.

When carrying out the execution phase of your project, there’s no definitive cut-off point. This is the time when you put your strategies on course. The period of confirming resources and verifying the scope of the reviews and objectives is over, and it's time to deploy your resources. You’ll venture into the assessment of the competency and efficacy of your outlined plan and procedures. At this point, you must be assertive of your project plan and the laid procedures as you batten down for any contingencies that may emerge.  

Sharing Information with All Project Stakeholders

Communication is essential, especially now that many people are involved in the execution phase. The project’s effectiveness should start with you holding a meeting with your team to review all the outcomes of the planning process and contrive a way of relaying the project details to your audience. This will also help to identify any flaws or risks that that may not have been mitigated. It’s a great way of streamlining your entire planning process. Communicating the project’s scope, timeline, and your team to stakeholders will highlight your expertise, conscientiousness and the ideas you infused into the project.

Your announcement officially introduces your compliance project to your company, and it goes beyond the people involved in planning your project. It is an added victory, though small, indicating the milestone of your project.

Whether you’re conveying your annunciation via email or open meeting, your message should incorporate the following:
  • THE NAME OF THE PROJECT:  Remember, the name you of your compliance project will act as your brand. Incorporating your project name in all your communications will make people associate the project and its goals with you and your team. Its success will be attributed to you. 
  • DETAILS OF YOUR TEAM:  You should identify your project team and their roles. You can name one responsible person to oversee the entire project if it’s small. More extensive projects will require you to name the whole team or second level team members with key roles in the project. 
  • THE TIMELINE OF THE PROJECT: Every project must have a completion date. Inform your audience when to expect the final results of the project.  Include specific dates when the project will be completed.

Doing the Heavy Lifting – Working on the Project

For the whole of the execution phase, you’ll be busy working on your project. This includes taking an analysis of all transactions for possible noncompliance occurrences, testing the red alerts if any, and interviewing stakeholders of the compliance process, among other tasks.

The following standard components are a must have for any properly-managed compliance project:
  • External Project Tracking – This is essential especially if your focus is on reporting the aesthetics of your compliance project. External tracking will report the project’s progress to your stakeholders. All the information regarding the budget-to-actual comparisons and project deliverables status related to the time and capital invested in the project will be traced shared. Include standard KPIs in your project management reporting because they apply to most projects. They include variance reporting on schedules, costs, and resources, the achieved and overdue deliverables, and the current percentage of the budgeted cost and time invested.
  • Internal Project Reporting – This reporting is straightforward and flows naturally into all the deliverables discovered from your external reporting. It is more detailed and is often built on the sub-deliverables that directly connect to the external reporting deliverables.
  • Tracker for Project Issues – Do you want to know what's not working properly? Has the testing for a prospective noncompliance item failed? Or did one of the team members discover a bug in your compliance report automation? List all the issues as they emerge and prioritize the most urgent.  
  • Regular meetings for reviewing the status and findings of the project – Regularly updating your stakeholders will boost the success of your compliance project plan. Status updates will show your progress against the budgets and milestones created in your plan. The stakeholders will see the completed small subtasks as detailed in your project plan and there your small accomplishments will be highlighted.

The nature of compliance projects in our careers vary. This post is intended to guide all types of compliance projects regardless of their scope or style. The best practices for executing compliance projects may take numerous forms. But one theme remains mandatory for any project - the need to develop and retain successful project execution evidence. The form taken by such evidence will depend on the project and the required work input.

Here are the execution components that every compliant project requires:


  • Testing – It explains whether testing was done during the execution phase to confirm that your client accepted the project and that your new system will function as per your project plan. It also gives a detailed list of every transaction made for compliance. Include all the essential details of what was tested, the method of selecting the items for testing, the source of the testing documentation and the end-results and conclusion of the testing.
  • Interviews – This shows who was interviewed, the time the interview was conducted and what the interviewee had to say. You’ll also explain the findings and conclusions derived from these discussions.
  • Analysis of data – During data analysis, you'll need to clarify if you analyzed the entire population. If so, provide your sampling methodology and the dates of testing. Then expound on your findings and give a conclusion on the same.
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Whether the objective of your compliance project is to augment PCI compliance or strengthen the KYC procedures of your AML program, a concrete execution based on an impregnable plan is needed for successful fruition. As Harvey Firestone said, having an idea is the only asset you need to develop a plan that will be solidly executed. With a well-calculated idea, the subsequent activities of the project will fall in place without many risks and wastes on deliverables. Implementing the project will be a smooth process considering that you have all the tools at your disposal to keep you within the budget and schedule of completion.
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Feature Your Favorite or New Project Management Tool or Service - Contact Me ASAP

3/12/2019

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I want to feature 5 to 7 Project Management related software or service offerings as new, unheard of or best in class to try out for u2019. I will feature them in an article similar to these past popular features I’ve put together:

14 Project Management Tools You May Not Know About

5 Project Management Tools and Services to Check Out in June 2018

6 SEO Tools Social Media Marketers Must Try

Four Top Project Management Tools and Services to Check Out in May 2018

12 Project Management Related Tools to Consider for 2016

Project Management Related Tools And Services To Consider For 2016 And Beyond

5 Cybersecurity Tools and Services to Consider for 2016 and Beyond

If you have one or want to suggest one for inclusion please contact me ASAP. I will need to discuss it with you and gather a few things from you or the vendor:

- product description
- screen shots
- desired links
- testimonials that you’d like to include​

Target go-live date is 3/25 - please let me know if you’re interested. I’ve written more than 6,000 PM, Cybersecurity, business strategy, SEO and related articles, ebooks, white papers and videos for clients and independent sites world wide and have been named “#1 Provider of Project Management Content in the World” so I have a good following and traffic to my content. Let’s make this a great feature! Thanks!
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Feature Your Favorite or New Project Management Tool or Service - Contact Me ASAP

3/12/2019

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I want to feature 5 to 7 Project Management related software or service offerings as new, unheard of or best in class to try out for u2019. I will feature them in an article similar to these past popular features I’ve put together:

14 Project Management Tools You May Not Know About

5 Project Management Tools and Services to Check Out in June 2018

6 SEO Tools Social Media Marketers Must Try

Four Top Project Management Tools and Services to Check Out in May 2018

12 Project Management Related Tools to Consider for 2016

Project Management Related Tools And Services To Consider For 2016 And Beyond

5 Cybersecurity Tools and Services to Consider for 2016 and Beyond

If you have one or want to suggest one for inclusion please contact me ASAP. I will need to discuss it with you and gather a few things from you or the vendor:

- product description
- screen shots
- desired links
- testimonials that you’d like to include​

Target go-live date is 3/25 - please let me know if you’re interested. I’ve written more than 6,000 PM, Cybersecurity, business strategy, SEO and related articles, ebooks, white papers and videos for clients and independent sites world wide and have been named “#1 Provider of Project Management Content in the World” so I have a good following and traffic to my content. Let’s make this a great feature! Thanks!
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Real World Absolutes For Business Analysts On Tech Projects

3/7/2019

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Let me be the first to say that Project Management Professional (PMP) certification is great.
​

It can help you get hired, move up in your profession, and show dedication to your chosen career path. It can be a catalyst for cohesion within a PM infrastructure or project management office (PMO). It can give everyone a common language to use. It can show your project clients that the organization is dedicated to real success because your project managers are certified and ready to succeed on the projects they are managing for them. 

While this is great – and I would never stand in the way of anyone's certification aspirations... in fact I've helped hundreds follow that path already – it isn't likely how you're going to manage projects in the real world. I've been managing projects since shortly after the first PMP certification testing took place in October 1984. But in every organization I've been in and worked with PMP processes and concepts weren't the norm or of any major importance – project success and customer satisfaction has been the emphasis and that isn't likely to change. PMP is great to have, but it's like algebra... you might not actually use the knowledge very much in real life. It may get you a $20k raise or a better job elsewhere earning more... no doubt about that. But usage will likely be minimal. It's more of a paper and resume thing. 
Read the full article...
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Buy My Latest Book Please - “A Real World Project Manager’s Guide to the Successful Project”

3/1/2019

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To purchase go here: https://squareup.com/store/brad-egeland/item/ebook-a-real-world-project-manager-s-guide-to-the-successful-project

A PDF copy will be delivered to your email ASAP.

​The eBook was 4.99... now just $2.99 for a limited time. PDF eBook "A Real World Project Manager's Guide to the Successful Project." A practical guide to manage a project from end to end along with personal experiences from the author and some extra best practices tips.


Chapters:

Introduction
From the Beginning
Document Processes and Requirements
Execute the Project
Review with the Client and Gain Final Approval
Communication is Everything
Are Lessons Learned Important?
How to Run the Perfect Project Meeting
Risks are Real... Plan for Them

Testimonials...

"Best direction I've received in 2018 - a must read for logical PM steps to successful delivery"

"Great takeaways - highly recommend"

"Must reading for all PMOs, Brad's info is spot-on"

"5 stars! Thanks for sharing your straightforward project management knowledge and style... keep up the great work!"

“just like your articles, always something great to take away. Thanks for the advice... well worth the money. Keep writing!!”

Book review: http://www.bradegeland.com/blog/book-review-a-real-world-project-managers-guide-to-the-successful-project
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Poor Requirements Can Triple the Length of the Project

3/1/2019

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Requirements are the lifeblood of the project. Period.

And bad requirements or missing requirements can triple the length of the project. Worse, they can kill a project altogether due to time or budget (or both) issues.

I just had a simple home project for my wife go south because I failed to get the requirements fully defined before starting. I thought I had everything right, but I made some assumptions without asking certain questions. Keep in mind she is my very organized wife who hates it when I ask too many questions before starting a project for her. But our project customers have a potential to be problematic, stubborn, demanding or even uncooperative, right?...
Read the full article...
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    Author:

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    Brad Egeland


    Named the "#1 Provider of Project Management Content in the World," Brad Egeland has over 25 years of professional IT experience as a developer, manager, project manager, consultant and author.  He has written more than 8,000 expert online articles, eBooks, white papers and video articles for clients worldwide.  If you want Brad to write for your site, contact him. Want your content on this blog and promoted? Contact him. Looking for advice/menoring? Contact him.

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