Tired of working out of your inbox and trying to figure out how to coordinate and share resources between your stakeholders using email? Maybe it’s time to get rid of email and documents and try a more collaborative tool for managing your projects.
As Gantt based tools are mainly for planning and identifying dependencies in your projects, the actual project work stays confined to email and documents. Project management software is traditionally built to support the project manager in scoping, defining, and planning each project. But the reality of the majority of people who manage projects as part of their job is that they experience that what is really broken in project management is task coordination, and team collaboration and communication.
Getting Past Spreadsheets and Email
Spreadsheets were the preferred project management tool for a generation because of their flexibility. But they fail hugely when it came to collaboration. Email was what connected projects and communication, but it lacks the context and structure needed to move fast, and run projects efficiently.
The first generation web-based tools had many advantages including access from anywhere on more devices, reducing the mess of cc-emailing and version control. In short coordination between project team members became much easier and less messy. But at a price. That price was flexibility - you had to manage each project according to your tool’s methodology, and each project had to be managed in exactly the same way as the last one.
Another problem was the disconnection between communication and the actual objects of work. The rise of project management software, and “enterprise social networks” still came with the same problem as email and Excel – doing work in one place, telling people about it in another.
The way most people have done project management for more than a generation is broken. A new, more social social and collaborative project management tool was needed.
Project Collaboration With Podio
At Podio we’re on a mission to fix this by building a next generation project management tools like Podio incorporate the flexibility of Excel – being able to quickly and easily adjust the tool you’re using to each specific project - with a social work platform that allows communication to be placed where it belongs - in the context of where you work.
- Choose from hundreds of apps. The Podio App Market contains hundreds of pre-built apps for a variety of purposes and methodologies.
- Modify your apps to work the way you want. By simply clicking ‘Modify app’ on any of your project management apps, you can change the wording, structure, and functionality of your apps as easy as drag/drop.
- If you need it - build it! With the Podio App builder you can easily build your own project management apps from scratch to suit exactly how you do project management on each and every one of your
- Share your work in real time with the activity stream and shared tasks, calendar, and files.
But don’t take my word for it. Here are a few tips from the real experts - experienced project managers - on how they manage projects more effectively. Or go ahead and get started managing your projects on a true project collaboration platform now.