According to CEO Curt Finch, Journyx has many years of experience providing government contractors with the tools needed to automate compliant time management processes using their Journyx Timesheet software. Many customers have used the time tracking, rule enforcement, and approval workflow information to pass DCAA audits.
Now that ProjectXecute 8.7 includes the complete DCAA tool set, government contractors can continue to maintain their compliant time process while gaining access to features for project resource planning, financial projections for contracts, and robust reporting on resource availability and project status/variance. ProjectXecute also includes a variety of standard integrations with popular accounting and payroll systems to ensure accounting processes comply.
Time Management for DCAA
The tools for designing a compliant process start at the beginning with the capture of time fromtime-tracking for employees, and move up the chain through approvals to payroll and billing. While government contractors aren’t really given a choice about whether or not to track their time, when the process is quick and hassle-free compliance is easier for everyone involved. I found through my testing that ProjectXecute offered a nice variety of time entry screens that can be customized to fit many different types of employees in an organization.
Project Resource Allocation and Financial Projections
Integrated with the time capture process Pare project tracking and resource allocation for project teams is integrated with the time capture process. When developing a work plan for a bid, contractors can review future availability of the necessary resources using bar graphs that allow them to quickly identify where there is excess capacity or where additional hiring might be necessary. They can also assign pay and billing rates to resources, which allows them to plan and adjust assignments to maximize profit potential.
Dashboards for Project/Resource Status and Analysis
Resource allocation views, combined with automatic warnings and alerts, allow project managers to keep the work on track. For example, a project manager may receive an alert of an estimate change from a team member indicating he needs more time to complete an assignment. The project manager can then use configurable dashboards to determine if adjustments are needed to meet deadlines for this assignment. She can use reports and the bar graph views mentioned above to find available and qualified resources to that will assist in completing the assignment on time. Availability views give a complete picture of the demands on resource time, including other assignments, administrative work, and scheduled leave and holiday time.
Journyx ProjectXecute 8.7 is a flexible program for managing resource availability and enforcing compliance for work performed on government contracts. Project teams subject to the DCAA should be able to make good use of the resource allocation and project monitoring tools in the product while automating the required time management process all in the same system.